Pricing for digital sheet music management
One price for the whole organisation
Notenarchiv is billed per organisation, not per member. Whether your band has 18 or 180 players, the price stays the same. If the ensemble grows, nothing is charged on top.
| Basis | Premium | |
|---|---|---|
| Monthly | €9.90 | €19.90 |
| Yearly | €99.00 (two months free) | €199.00 (two months free) |
| Storage | 80 GB | 200 GB |
| Members | unlimited | unlimited |
| Pieces, parts and books | unlimited | unlimited |
| Web app plus iOS and Android apps | ✓ | ✓ |
| PDF tools in the browser (A3 splitting, breaking up combined PDFs) | ✓ | ✓ |
| Roles, permissions and instrument-based visibility | ✓ | ✓ |
| Sheet music books, ZIP and combined-PDF download | ✓ | ✓ |
| Share links for stand-ins and guest musicians | ✓ | ✓ |
| Hand-off to forScore on the iPad | ✓ | ✓ |
| Passwordless sign-in (magic link, passkey) | ✓ | ✓ |
| AI instrument recognition | – | ✓ |
All prices include statutory VAT. On the Premium plan, AI instrument recognition comes with a monthly page allowance per organisation.
60 days free
You start with a free 60-day trial and the full feature set of the plan you choose. No credit card is required. The trial ends automatically – there is no automatic payment obligation and nothing to cancel.
Two months is deliberately generous: building a sheet music archive is club work, and club work happens between rehearsals and concerts. That gives you time to scan, upload and try things properly before you decide.
What you never pay extra for
- No setup fee and no onboarding charge
- No per-member tiers – the plan covers the entire organisation
- No limit on pieces, parts or books – only storage counts
- No extra charge for the mobile apps – App Store and Google Play are included
- No minimum term – you can cancel at the end of any billing period
How much storage do we need?
A scanned single part is usually between 0.5 and 2 MB as a PDF. A piece with 25 parts therefore takes roughly 25 to 50 MB. For most ensembles that means:
- 80 GB (Basis) is enough for a library in the range of roughly 2,000 to 3,000 pieces.
- 200 GB (Premium) is designed for large orchestral and publisher libraries.
If in doubt, start with Basis. You can switch at any time.
What happens to our data if we cancel?
After the contract ends, your data stays available for download for 30 days. After that it is deleted irrevocably. You can take your sheet music with you in full at any time – the PDFs are the unchanged originals, there is no proprietary format.
Where is the data stored?
The application and your sheet music are hosted by Hetzner Online GmbH in Nuremberg and Falkenstein, Germany – and therefore inside the EU – under a data processing agreement per Art. 28 GDPR. Your data never leaves European jurisdiction. The app itself sets neither tracking nor advertising cookies. Details are in the privacy policy.
Still have questions?
Answers about signing in, uploading, downloads and AI recognition are in the FAQ. For anything else – including a tailored quote – write to us at [email protected].