Member directory for bands and music clubs

The address list sits in the secretary’s Excel file, the chair knows the birthdays by heart, and whoever helped out at last year’s fête is somewhere in an old chat. In many bands, member data is spread across three folders, two laptops and a notebook. Notenarchiv brings it together where your members already are – next to the sheet music and the events.

Every band knows this

• The member list exists in three versions, and none of them is current – the new mobile number only came by WhatsApp.
• The honorary member’s milestone birthday is noticed only once it has passed.
• Passive members pay their fee but appear in no list the band actually uses.
• For the summer fête you are looking for last year’s stand-in again – name known, number lost.
• For the awards evening someone counts how long each member has been active.

Everyone, one directory

The member directory keeps active and former members, passive members and stand-ins with address, mobile and phone, email, date of birth, wedding and joining date, honorary membership, instruments and notes. Passive members need no account – they are in the directory without using Notenarchiv themselves. Active years are tracked per category as a basis for later awards.

Members keep their own details up to date

Under “My details” every member sees what the band has stored about them and enters a new address or mobile number themselves – in the browser or in the app. The admin decides whether this is allowed. The directory stays current without anyone chasing people up by phone.

See anniversaries in time

The directory collects the anniversaries of the coming weeks: milestone birthdays, silver, golden and diamond weddings and membership anniversaries. The serenade for the 80th birthday is planned before the day arrives – and the matching event lives in the same app.

Stand-ins stay with the band

A stand-in gets time-limited access to the music for a festival, for at most four weeks. Afterwards only the access ends, not the record: contact details, instruments and – with uniform management – the right sizes stay on file. For the next festival you re-enable access straight from the directory.

Clear permissions for sensitive data

Addresses and dates of birth are not for everyone. Who may view or edit the directory is a permission of its own – independent of music and event permissions. Group leaders can optionally see the phone numbers and email addresses of their group, so section leaders can reach their section without seeing the whole directory. The directory is never reachable via API keys.

Bring your existing lists

Your current member list moves in with the migration assistant, passive members without an account too. The other way round, you can export the address list as Excel or CSV at any time – for the mail merge before the annual general meeting or the membership fee list.

Included in the Premium plan

The member directory is part of the Premium plan (Premium, L and XL) from €24.90 a month for the whole band; your admin switches it on in the organisation settings. Uniform management builds on it. All details are on the pricing page and in the features.

Any questions? Have a look at the FAQ or write to us at [email protected].