Digital sheet music management for bands and orchestras

Your librarian creates a new piece – title, composer, arranger and category are entered in seconds. The scanned PDFs are then uploaded directly: flute, clarinet, trumpet 1, trombone – each part as its own file. During upload the librarian selects the matching instrument, and the assignment is done.

Did the scanner capture A3 pages in landscape? No problem – Notenarchiv detects landscape and A3 pages automatically and shows a notice. With one click the affected pages are cleanly split into two A4 pages. Rotated pages, blank back sides or an incorrect page order can also be corrected right in the app – without any extra software.

Finally, the piece is assigned to a music book. Your main folder has the code "SO"? Then the piece gets the number SO203 – and is available to all members from that moment on. Each member only sees the parts that match their assigned instruments. So the trumpeter immediately finds her trumpet part without having to scroll through dozens of other parts.

A club member selects their instrument on the upload page – for example "flugelhorn" – and uploads their entire sheet music folder as PDFs. 30 files, 50 files, no problem. Notenarchiv automatically detects duplicates: if a file already exists in the archive, it is not stored twice but linked directly to the existing piece.

All new files first land in the "Unassigned" area. This is where the smart assignment begins: Notenarchiv analyses the file names automatically. A file called SO203_Böhmischer_Traum.pdf is immediately assigned to the right book and the right number – without any manual searching.

For files that cannot be clearly identified by their file name, AI recognition is on hand. One click on "Load AI suggestions", and the system analyses all open files in the context of your entire sheet music archive. It detects which pieces already exist and which need to be created – and proposes the right assignment.

With "Apply all suggestions" every recognised assignment is applied in a single step. For the few remaining files, a quick search for the piece title is enough – or you create a new piece inline, without leaving the page.

Your librarian opens the books page and selects the desired book – for example the "main folder" or the "march book". Using the search, they quickly find the piece to be added and assign it a number. Piece by piece, a complete music book with clear numbering takes shape: SO001, SO002, SO003 – or MB007a, MB007b for multi-part pieces.

Each member now simply opens the book, selects their instrument from the dropdown and clicks "All pieces as ZIP". In seconds they have a ZIP file with all the parts for their instrument – either as PDF or forScore file, neatly named by book number and instrument code. SO203_Böhmischer_Traum_Trp1.pdf, SO204_Egerländer_Musikantenmarsch_Trp1.pdf – all in the right order, ready to print or import directly into forScore.

Thanks to permission management, every member sees only the books and instruments assigned to them. The drummer is not confused by trumpet parts, and the flute does not see the march book they do not need.

Your librarian opens the desired piece and clicks "Share". A link is generated instantly that is valid for 14 days. This link can be sent to the external person via WhatsApp, email or messenger.

The recipient opens the link in the browser – completely without an account, without an app, without registration. They see the title, the composer and all available parts at a glance. Using the page preview, they can look directly into the individual PDFs and flip through the pages. Everything fits? Then they download all parts as a ZIP file – with customisable file names, so the files are sensibly named on their device too.

On the management page your librarian keeps the overview: which links are active? How often has a link been opened? And if a link is no longer needed, it can be deactivated early at any time.