Your sheet music. Managed digitally.

Notenarchiv is the web app for musicians, orchestras and clubs to organise digital sheet music collections efficiently, find them quickly and edit them right in the browser.

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Why manage sheet music digitally?

Stacks of paper in the music cabinet, missing parts before the concert, hours spent searching for the right edition – every music club and every orchestra knows this. At the same time, more and more musicians use iPads and tablets on stage and in the rehearsal room. They expect their sheet music to be available digitally – and want to upload their own scans to the archive without any hassle.

Notenarchiv was developed specifically for the needs of music clubs, orchestras and ensembles – so that your entire sheet music collection is managed centrally and fully digitally. No clumsy file system, no complicated software, but a web app that does exactly what a librarian needs day to day. Every piece can be found instantly and is available at any time – whether on the computer, on the tablet or directly in forScore on the iPad.

What Notenarchiv can do

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Manage your sheet music archive

All pieces centrally in one place: search, filter and organise your entire sheet music collection with real-time search.

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PDF tools in the browser

Split A3 into 2x A4, break collective PDFs into individual parts, import forScore files -- right in the browser, without any extra software.

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AI instrument recognition

Mark an area, and the AI automatically recognises the instrument on every page -- and assigns the parts.

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Books & collections

Organise pieces in music books and folders. Download all parts of one instrument from a book at once.

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Mobile app Available for iOS

The iOS app is available on the App Store – view and manage your sheet music on the go. The Android app is in development. The web app also works on your smartphone, including a PDF viewer and handover to forScore.

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Everyone sees only their own parts

Members see and download only the parts for their own instruments. Librarians and admins manage the entire collection -- with clear roles and permissions.

All features in detail

Insights

This is what Notenarchiv looks like in action.

Dashboard with sheet music overview

Piece detail with parts and downloads

Automatic AI instrument recognition

PDF tools and instrument assignment

How it works in practice

From the first scan to the finished music folder – four typical workflows that show how Notenarchiv simplifies your everyday life.

📄 Build your archive – from scan to finished piece Hundreds of sheets on paper? This is how they become a fully digital archive.

Your librarian creates a new piece – title, composer, arranger and category are entered in seconds. The scanned PDFs are then uploaded directly: flute, clarinet, trumpet 1, trombone – each part as its own file. During upload the librarian selects the matching instrument, and the assignment is done.

Did the scanner capture A3 pages in landscape? No problem – Notenarchiv detects landscape and A3 pages automatically and shows a notice. With one click the affected pages are cleanly split into two A4 pages. Rotated pages, blank back sides or an incorrect page order can also be corrected right in the app – without any extra software.

Finally, the piece is assigned to a music book. Your main folder has the code "SO"? Then the piece gets the number SO203 – and is available to all members from that moment on. Each member only sees the parts that match their assigned instruments. So the trumpeter immediately finds her trumpet part without having to scroll through dozens of other parts.

The result: A fully digitised, neatly sorted sheet music archive that shows every member exactly the music they need – any time and from anywhere.

🤖 Upload sheet music and let the AI assign it Upload a whole folder at once and let the AI take over the assignment.

A club member selects their instrument on the upload page – for example "flugelhorn" – and uploads their entire sheet music folder as PDFs. 30 files, 50 files, no problem. Notenarchiv automatically detects duplicates: if a file already exists in the archive, it is not stored twice but linked directly to the existing piece.

All new files first land in the "Unassigned" area. This is where the smart assignment begins: Notenarchiv analyses the file names automatically. A file called SO203_Böhmischer_Traum.pdf is immediately assigned to the right book and the right number – without any manual searching.

For files that cannot be clearly identified by their file name, AI recognition is on hand. One click on "Load AI suggestions", and the system analyses all open files in the context of your entire sheet music archive. It detects which pieces already exist and which need to be created – and proposes the right assignment.

With "Apply all suggestions" every recognised assignment is applied in a single step. For the few remaining files, a quick search for the piece title is enough – or you create a new piece inline, without leaving the page.

The result: What used to take a whole afternoon is done in just a few minutes. Upload, let the AI work, check briefly – done.

📚 Compile and download music books Create music books and let every member download their own parts as a ZIP.

Your librarian opens the books page and selects the desired book – for example the "main folder" or the "march book". Using the search, they quickly find the piece to be added and assign it a number. Piece by piece, a complete music book with clear numbering takes shape: SO001, SO002, SO003 – or MB007a, MB007b for multi-part pieces.

Each member now simply opens the book, selects their instrument from the dropdown and clicks "All pieces as ZIP". In seconds they have a ZIP file with all the parts for their instrument – either as PDF or forScore file, neatly named by book number and instrument code. SO203_Böhmischer_Traum_Trp1.pdf, SO204_Egerländer_Musikantenmarsch_Trp1.pdf – all in the right order, ready to print or import directly into forScore.

Thanks to permission management, every member sees only the books and instruments assigned to them. The drummer is not confused by trumpet parts, and the flute does not see the march book they do not need.

The result: No more "Can you send me the music again?" – every member fetches their own sheet music themselves, always up to date, always complete.

🔗 Share sheet music securely with externals Secure, time-limited share links for guest musicians and deputies.

Your librarian opens the desired piece and clicks "Share". A link is generated instantly that is valid for 14 days. This link can be sent to the external person via WhatsApp, email or messenger.

The recipient opens the link in the browser – completely without an account, without an app, without registration. They see the title, the composer and all available parts at a glance. Using the page preview, they can look directly into the individual PDFs and flip through the pages. Everything fits? Then they download all parts as a ZIP file – with customisable file names, so the files are sensibly named on their device too.

On the management page your librarian keeps the overview: which links are active? How often has a link been opened? And if a link is no longer needed, it can be deactivated early at any time.

The result: Share sheet music without manually gathering files and sending them by email. One link, one click – and the deputy has everything they need.